Into which folder should I copy the database?
You may install the CVS Database into
any folder where you have read/write permissions.
I’ve copied the database – how do I start
Simply double click (run) the access
Why do I get a “no permission” error when trying to
start the CVS Database?
You are joined to a Microsoft Access
Workgroup file as a user who is not recognised by the CVS database (you
may have been required to enter a logon and password when starting
Microsoft Access). As a work around, simply create a shortcut to the CVS
Database that uses the default workgroup file.
As the target
for the shortcut, use the following command line
"[path to ] …
msaccess.exe" /wrkgrp "[path to ] … \system.mdw” “"[path to ] …[cvsdatabase].mde”
On a Windows
2000 computer, running the Access XP version the shortcut would read:
Files\Microsoft Office\Office\msaccess.exe" /wrkgrp c:\winnt\system32\system.mdw
If you have any
problems regarding this, contact John
Why does Microsoft Access close down with
a system error (or report a table/database corruption)
when I try to use the CVS Database?
If the CVS Database has functioned
satisfactorily on the computer in the past, the most likely explanation is
that a corruption in the file has occurred. File corruption can have many
causes (switching off the PC without closing the database; power
surges/failures; running multiple copies of the database; computer memory
In the case of the CVS Database, just
download and install a new copy form the ACC CVS web site.
If however, you cannot get the CVS
Database to run at all, check the known issues section. The most like
explanation is that you need to install the Microsoft Access Patch files.
Why doesn't the database
fill the whole computer screen?
Unfortunately the CVS Database is only configured for a
screen resolution of 800x600.
It would be better if we could show more information on
the screen and later versions will probably use 1024 x 768.
Can I run the database from a CD?
No. You require both read and
write permissions in the folder and for the database. The search routines
within the system will not work if you cannot write data to the CVS
I don't have a copy of Microsoft Access; can I still use the
No. This version requires that you have
a copy of Microsoft Access installed. In England, Microsoft Access is
available to all NHS Organisations through the
We hope to
make the final version available with a run time version of Microsoft
Access and as a web-based system.
Can I print out listings and cases?
Cases may be printed. There is no
facility to print or export listings.
Can I write my own queries to search the
No. At present you are restricted the
search and find routines included.
Why does the
search routine give no results?
There are two possible
The database may have become
corrupt (just get another copy from the ACC CVS Web site). Although, the
CVS Datbase has been released as an MDE file which should be much harder
for a user to corrupt.
Secondly, the database may have
been installed to a folder where the user has read only privileges.
Although you will be able to browse cases, you will be able to use the
search routine unless you can write information to the database.
Can I install the CVS Database on a
Yes, although there are no
limits on the number of copies of the database you can have, you may find
it easier to manage multiple versions if you install a single copy on a
network drive. Please follow the instructions described below.
This version of the CVS Database
is NOT designed for multiple users. It will work on a network drive, but
you should ensure that only one user at a time may open and work on the
database. You can do this by creating a shortcut to the database and
setting “exclusive mode” with the command line option /excl
the following command line starts Microsoft Access and opens a CVS Database
in the (h:\shared\cvs folder) for exclusive access.
Files\Microsoft Office\Office\MSAccess.exe" h:\shared\cvs\acc_cvs_vXP_001.mde
(Search Microsoft Access Help
for “Start Microsoft Access with command-line options using a shortcut)
If you have any problems setting
this up then contact John Emslie.
There isn't enough
room to display the full karyotype. How can I see it?
Use the print case button. This will
give you a preview of the printed case report which will display all the
karyotype information. There is a zoom facility included with the
print preview, if you don't want to print the page.
Why do some cases appear with no karyotype
karyotype information may appear when you use the browse function. Such
cases should not appear through in the search routine.
The same cases often
turn up in multiple publications (case reports; series reports and
surveys). We have tried to minimise these duplicated cases and only to
include the most detailed report in the literature survey, a literature
case without a karyotype would indicate that the case has been published
more than once and that we are in the process of rationalising this
Some laboratory case submissions appear
without karyotype information. These cases are a sub-set collected
through the original survey and are not part of the CVS Mosaicism/Abnormality
happens if details of a submitted case have been published?
It will appear in both the literature and
submitted case searches.
When a filter is
applied to the case listing, the drop down lists do not match the filtered
The drop down lists that give a breakdown
of the number of cases in each category (eg "outcome", "follow up"
etc.) are linked to the original selection an not to the current (filtered)
selection. Hence these drop-down lists will always display the same
data (that of the original selection). This allows the user to compare
the number of cases in the current (filtered) list with the number in the
original selection and facilitates making other selections.
Why is the version
number so long (0.000.000)
We hope to use the version number to
identify major changes to the system (first number); minor modifications and
bug fixes (second number) and data modifications and corrections (third